We are very impressed with their collaboration, ownership, and accountability. We are happy with TechHive’s work. The team has completed milestones on time and listened well to our feedback, implementing adjustments when needed. Overall, their teammates’ collaboration, ownership, and accountability have resulted in a successful engagement.
Case Study : Prophy Tracker
Prophy Tracker – SaaS Solution for Streamlined Dental Staffing
Industry
Healthcare / Dental Staff Management SaaS
Team
9 Members
About the Project
Prophy Tracker transformed staff rostering and management by providing clinics with a centralized system to schedule, assign, and monitor nurse shifts in real time. Freelance nurses gained tools to manage their schedules, clock in/out, and track working hours seamlessly, while secure payout management and invoicing ensured smooth financial operations. With built-in analytics and reporting, both clinics and nurses benefited from improved transparency, reduced administrative workload, and greater operational efficiency.
Services We Provided
Developed a scalable SaaS platform that enabled dental clinics to schedule shifts, track attendance, and manage nurse assignments efficiently.
Delivered mobile-friendly interfaces for nurses and facility managers to view and update schedules, clock in/out, and manage shifts on the go.
Integrated secure payout management, invoicing, and analytics dashboards to monitor staffing efficiency, track hours, and optimize workflows.
Business Challenges
Before Prophy Tracker, dental clinics faced several operational challenges:
Manual and error-prone shift scheduling, making it difficult to track staffing needs accurately.
Limited visibility into nurse attendance, hours worked, and payroll calculations.
Fragmented communication between staff and management regarding schedules and shift updates.
Time-consuming invoicing and payout management.
Lack of a centralized system to track operational performance and generate actionable insights.
Solutions We Delivered
- Facilities can efficiently create, assign, and manage nurse shifts, with real-time attendance tracking through mobile check-ins and automated reminders, ensuring smooth scheduling and workforce management.
- Nurses can view assigned shifts, clock in/out, track worked hours, and monitor their earnings via the mobile app, while timesheets and automated invoicing simplify payroll processing and reduce manual errors.
- Admins gain centralized control with role-based access, facility and client management, and analytics dashboards that provide insights into staffing efficiency, attendance trends, and overall operational performance.
Product Visuals
Results for the Customer
- Dental facilities can efficiently assign and track shifts, reducing scheduling errors and administrative workload.
- Nurses benefit from real-time check-in/out, accurate hour tracking, and automated payouts, improving accountability and satisfaction.
- Data-driven dashboards provide actionable insights into staffing efficiency, payroll, and operational performance, while the platform scales seamlessly to support multiple facilities and growing staff numbers.
Development Approach
We adopted an Agile methodology with iterative development, frequent client feedback, and incremental feature delivery to ensure the platform met user needs.
A dedicated cross-functional team of developers, designers, QA engineers, and project managers delivered high-quality results, starting with core modules like shift scheduling, attendance tracking, and payout management, followed by advanced analytics and mobile optimization.
User-centered design guided the creation of intuitive web and mobile interfaces, while continuous testing and QA ensured accurate attendance tracking, reliable payroll calculations, and seamless reporting functionality.
Technology Stack
Frontend
React.js
TailwindCSS
Backend
Node.js
Database
MongoDB
Integrations
- Payment gateways for payouts, push notifications for shift updates, and analytics modules for performance tracking
Need a custom staff scheduling and payout platform?
We design healthcare-ready SaaS solutions that streamline operations, improve transparency, and reduce costs.
Results Obtained
Prophy Tracker streamlined shift management for dental facilities by enabling accurate scheduling, real-time attendance tracking, and automated payroll, while providing nurses with mobile access to manage shifts and view earnings, resulting in improved operational efficiency, reduced administrative workload, and enhanced staff engagement.
Streamlined Shift Operations:
Facilities can efficiently assign, manage, and monitor nurse shifts, reducing scheduling conflicts and administrative effort.
Real-Time Attendance & Payroll:
Nurses’ check-ins and check-outs are tracked accurately, enabling automated timesheet generation and precise payout calculations.
Enhanced Accessibility & Insights:
Mobile access allows nurses to manage schedules and view earnings, while dashboards provide data-driven insights for staffing efficiency and operational optimization.
We Love Our Clients
Trusted by Businesses Worldwide
Review on Clutch.co
Education & EdTech
Kevin B.
CEO,
SkillPath Academy
Review on Clutch.co
Real Estate & PropTech
They exceeded all expectations with their technical expertise and creativity. They delivered a stunning, user-friendly website ahead of schedule, demonstrating exceptional attention to detail and proactive communication throughout the project. Their positivity and professionalism were a joy to work with. Highly recommend them to anyone looking for top-tier web development!
Tulsa M.
Director,
PrimeSquare Developers
Review on Clutch.co
SaaS & Cloud Solutions
TechHive team worked on our new complex dashboard platform. They did a great job taking the UI/UX design and, along with the dev team, making it a working product. I highly recommend them for their outstanding quality of work and their ability to adapt to client feedback. They provide end-to-end solutions and have become our go-to team.
Andrew M.
CEO,
Open Planner
Review on Clutch.co
FinTech & Insurance
It was a great working experience with the Techhive team. They worked on our large and very complicated web application. They managed the development process and provided the best solutions along with very useful insights. I highly recommend the Techhive team to anyone looking for custom software development services.
David L.
CEO,
Zenith Global Solutions
Review on Clutch.co
Education & EdTech
It was a pleasure working with the TechHive team. They were professional, responsive, and delivered high-quality work ahead of schedule. Communication was clear throughout the project, and they easily understood our goals and requirements. I would definitely recommend him and look forward to working together again in the future.
Shayne L.
CTO,
Massachusetts Institute of Technology
Review on Clutch.co
SaaS & Cloud Solutions
Exceptional team! Always pleasure working with TechHive team. They have unparalleled professionalism, creativity, and attention to detail. Their commitment to delivering outstanding results surpassed our expectations. Highly recommended for anyone seeking top-notch solutions.
Christopher J.
CFO,
NovaCore Technologies
Review on Clutch.co
Travel & Hospitality
Outstanding agency who consistently delivers high-quality work ahead of deadlines. Their attention to detail is exceptional, resulting in error-free deliverables that exceeded my expectations. Communication was clear and professional throughout the project. Highly recommended for anyone seeking reliable expertise in this field.
Danielle P.
CEO,
Moving House
Review on Clutch.co
SaaS & Cloud Solutions
A true professional. Skilled, trustworthy, and always delivers exactly what’s needed. They worked on our complex app and delivered the exact results. They were able to adapt easily to use our systems. They played a key role in bringing our vision into reality. They’ve become a go-to resource for us now. Can’t recommend highly enough.
Basu H.
CTO,
Hub studio
Review on Clutch.co
SaaS & Cloud Solutions
Great experience working with the TechHive team. Very proactive in identifying issues and finding solutions. Positive attitude and easy to work with. Will definitely be reaching out for future projects.
Giri P.
Director,
CollabSuite
Review on Clutch.co
Green Energy
I had a fantastic experience working with TechHive team on Upwork! They delivered high-quality work ahead of schedule and maintained excellent communication throughout the project. Highly skilled and professional, I highly recommend them for any future projects. Truly exceeded my expectations!
Ali K.
CTO,
Sketch to Growth
Review on Clutch.co
Astrology
Great experience working with the TechHive team. They delivered the perfect software that matched our requirements perfectly. Communication was smooth, deadlines were respected, and they were open to feedback and iterations. I’d be happy to work with them again on future projects.
Hopkins M.
CTO,
Agent Astro
Review on Clutch.co
Manufacturing & Inventory
Exceptional work! We had an outstanding experience working with TechHive. They delivered high-quality work ahead of schedule and communicated effectively throughout the project. Their expertise was evident in the final product, which exceeded my expectations. I highly recommend the TechHive team for any future projects and would gladly work with them again.
Mark L.
CEO,
Infinity Comms
Review on Clutch.co
Education & EdTech
It was great working with TechHive. The communication was timely, easy, and smooth. My project had some highly specialized needs, which came with unique challenges. I appreciate how thoughtful Komal was at tackling those issues. Highly recommend!
Xiaoyu Q.
CEO,
5xlife
Contact Us
Start growing your
